Party & Charter Bus Prices: How to Calculate Your Fort Worth Bus Rental Costs

The cost of renting a party bus or charter bus in Fort Worth varies based on factors like your passenger count, trip duration, and specific vehicle needs. At Fort Worth Party Bus Company, we make it easy to find the perfect bus and get an instant quote, so you know exactly what to expect. Our huge network of buses includes options for groups of all sizes, whether you need a party bus for a night out or a charter bus for a corporate event. And with our 24/7 online booking tool, you can get real-time pricing and availability for vehicles in just 30 seconds. Simply input your trip details and we’ll show you which buses are available, along with transparent pricing. No more guesswork or waiting for a quote! We know that charter bus and party bus pricing can seem complicated, but it doesn’t have to be. Give us a call at 817-435-8224 or use our online booking tool to get an instant quote tailored to your specific needs and budget.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Calculating Your Bus Rental Price

The price of your party bus or charter bus rental depends on several key factors. We take into account the date, time, and duration of your rental, the size and style of vehicle needed, and any additional amenities or services requested. The starting point is the base rate for the bus, and then we factor in everything else to provide an accurate, personalized quote. Pricing can vary widely depending on the details of your trip, so providing us with as much information as possible will allow us to give you the best price. Knowing what goes into our pricing helps set expectations upfront.

Trip Mileage and Hours

When preparing a quote for your Fort Worth bus rental, we first look at the total mileage and number of hours you’ll need the bus. For trips within the city, we charge by the hour with a 4 hour minimum. A day trip to Dallas for a Stars or Mavericks game would be around $600 roundtrip. For longer trips, we charge by the day or total mileage. A 3 day trip to Austin for ACL Fest could cost $2,500 plus lodging and meals for the driver. Road trips to major cities like Houston or Oklahoma City run $.95-1.25 per mile. So a 500 mile roundtrip would be $475-$625. We’re flexible on pickup times and can accommodate changes, but additional mileage outside the original quote will incur added fees. With competitive hourly, daily and per mile rates, Party Bus Company makes it easy to get group transportation for any Fort Worth trip. Just call 817-435-8224 for a custom quote.

The Season

The time of year makes a big difference in charter bus rental rates here in Fort Worth. Late spring and early summer tend to be the most expensive times to rent a bus. That’s because of all the end-of-school-year events like proms, graduations, and school field trips that drive up demand. Locally, prom season kicks off in late April and runs through mid-May. Graduations start in mid-May and continue through early June. The Fort Worth Stock Show and Rodeo also takes place for 3 weeks in late January and early February, making it tougher to find an available bus during that time. If you’re flexible on dates, the best deals can be found by booking your bus rental during the fall and winter months when demand is lower, especially November through mid-January when there are fewer events on the calendar. Avoiding peak event dates can save you 15-20% on your total rental cost.

Beginning and Final Destinations

The starting point and final destination of your bus rental journey are key factors in determining your total price. We have buses available in every major Texas city, from Dallas to Austin to San Antonio, so we can accommodate trips beginning or ending almost anywhere in the state. Larger cities like Houston and Dallas have higher bus availability due to their size and infrastructure. Smaller cities or suburbs may have fewer buses, so prices may be higher. We also factor in ‘deadhead’ costs – the mileage our bus logs traveling from our depot to your starting point while empty. For example, a Dallas to Austin trip covering 200 miles will include about 100 miles of deadhead from Fort Worth to Dallas. Considering your exact starting and ending addresses allows us to give the most accurate quote possible.

The Size of Your Group

When booking a bus rental in Fort Worth, the type of bus you choose will directly impact the total cost. We offer a variety of buses to accommodate groups of all sizes, including party buses, minibuses, entertainer coaches, motorcoaches, and charter buses. Our largest motorcoaches and charter buses typically cost more per hour or per day compared to our smaller minibuses. However, if you have a large group, splitting everyone between multiple minibuses may end up costing you more than reserving one large coach bus. Party buses and entertainer coaches also tend to be more expensive due to their premium amenities like fiber optic lighting, sound systems, flat screen TVs, and more. Carefully consider the size of your group and your transportation needs when selecting a bus type to help keep your Fort Worth bus rental affordable.

How to Keep Costs Down

Here are some tips for keeping your charter bus rental costs low for events in Fort Worth, Texas. Avoid booking during the stock show and rodeo in January or March Madness when hotels raise rates. Opt for Sundays when there’s less traffic congestion on routes to the stadiums so you avoid paying tolls or extended time fees. Have guests meet at a central parking area so the bus does not have to navigate crowded stadium lots. By avoiding peak event dates, taking advantage of lower Sunday rates, and centralizing pick-up points, you can reduce your total charter bus rental costs in the Fort Worth area.

Get a Quote Today!

Looking to book a party bus or charter bus rental in Fort Worth? Getting a quote is fast and easy with Fort Worth Party Bus Company. In just seconds, you can receive a customized price estimate for your group’s transportation needs. Simply visit our website and enter details like the date, start location, destination, passenger count, and any special amenities you require. Our online booking system will instantly generate a quote you can review. If you prefer to speak with one of our booking experts directly, call 817-435-8224 anytime to get a quote over the phone. With real-time pricing and personalized options, reserving Fort Worth bus rental has never been simpler. Whether you need transportation for a birthday, bachelor party, corporate event, or any occasion, get your free no-obligation quote today. We make the process smooth so you can focus on planning the perfect event.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A middle school in Fort Worth wants to take their students on an end-of-year field trip to the Fort Worth Zoo. They have 4 different grades attending the trip, with a total of 112 students that need transportation. The teachers want an air conditioned bus with wheelchair access for one of their students. They decide to rent two 56-passenger charter buses from a local company in Fort Worth, which easily fits their group. The charter bus company quotes them $140 per bus for the day, picking up at 8am and dropping off at 4pm. For both buses, their total charter bus rental cost is $1,960 for the day. The charter buses have TVs and WiFi to keep the kids entertained on the 30 minute drive. To show their gratitude, the teachers tip each driver 10%, adding $196 to the total cost. So for a fun and educational field trip, their total charter bus rental cost is $2,156, or around $19 per student.

Example #2:

A corporate event planner in Fort Worth is arranging a company retreat for a tech startup. There are 65 employees who need transportation from their office to an offsite hotel for team building activities. The planner wants to arrange comfortable, reliable transportation so the employees can relax and focus on bonding instead of driving themselves. She decides to book a 56-passenger executive charter bus in Fort Worth for the day. The bus picks up the group from their office at 8 AM and takes them to the hotel 30 minutes away. It stays on site in case they need any additional transportation throughout the day. At the end of the retreat at 5 PM, the executive charter bus takes them back to the office. The planner is quoted $165 per hour for the Fort Worth charter bus rental. Since it was needed for 10 hours total, the cost comes out to $1,650. She tips the professional driver 10% at $165 for excellent service, bringing the total to $1,815. This comes out to only $28 per person for door-to-door transportation for the corporate retreat.

Example #3:

The varsity football team at a high school in Fort Worth is heading to the state championship game in Austin. The coach wants to arrange comfortable transportation for his players and coaching staff, so he decides to book a charter bus. He needs room for 60 people, so he opts for a 56 passenger charter bus. The total driving time for the trip is 5 hours roundtrip. At a rate of $150 per hour, the total for the bus rental comes out to $750. The coach also decides to pay a little extra for a luxury coach with leather seats, TVs, WiFi and a bathroom onboard. These upgrades add $100 to the total cost. Including taxes and fees, the final quote for the Fort Worth charter bus is $900. The coach tips the driver 10% at the end of the trip, bringing the grand total to $990. With 60 passengers splitting the cost, it comes out to only $16.50 per person for a safe, relaxing ride to the big game.

Example #4:

A church youth group in Fort Worth is planning an end-of-summer day trip to Six Flags Over Texas before school starts up again. The youth pastor wants to arrange transportation for 30 middle school students and 10 parent chaperones to the amusement park. He decides to book a charter bus rental in Fort Worth for the day to handle the group’s transportation needs. The youth pastor gets a quote for a 40-passenger charter bus to pick the group up at the church at 8 AM. The bus will then drop them off at Six Flags Over Texas for a full day of fun before picking them back up at 6 PM and returning them to the church. The 8-hour charter bus rental costs $960 total. The youth pastor tips the professional driver 10% for excellent service, bringing the total cost to $1,056. This works out to only around $26 per person for safe, comfortable transportation for their amusement park adventure.

Example #5:

A couple is getting married in Fort Worth, Texas. They have invited 150 guests to their wedding and reception, which will be held at different venues across the city. To transport their guests between the ceremony, photos, and reception, they decide to book a charter bus rental in Fort Worth for the day. They choose a 56-passenger charter bus so that all of their guests can ride together in comfort and style. The bride and groom are quoted $165 per hour for the bus, and they book it for 8 hours to cover the entire event timeline. This comes out to $1,320 for the day. On top of this, they decide to tip their exceptional charter bus driver 10% at the end of the night, adding another $132 to the total cost. In the end, the Fort Worth charter bus rental costs the couple $1,452 for the whole wedding day. With 150 guests, this works out to around $10 per person for transportation. The charter bus ensures that all of their loved ones can celebrate together and not have to worry about driving or parking between events. It is money well spent to provide a seamless, fun, and safe experience.